Features WedTech Pro

Welcome to WedTech Pro!

Your Ultimate Guest Management Platform for Events

Planning an event, especially a complicated event like a wedding, is an exciting and amazing experience, but managing hundreds of guests, hotel bookings, flights, and logistics can be stressful. That’s where WedTech Pro can help you.

WedTech Pro by Plan Excellence is India’s first AI powered guest management tool, a smart, intuitive web app designed to make guest management seamless, so you can focus on what matters most - creating unforgettable experiences.

AI-Powered Event Management

Take your event planning to the next level with our custom-built AI Assistant-Tara. Tara will help you to easily:

• Create Events: Generate event details and plans with a simple prompt.
• Add/Edit Guest Lists: Manage guest lists and make changes automatically conveniently by just asking the AI Assistant to do it.
• Logistics Integration: The AI Assistant can extract logistics data from WhatsApp chats with guests and update your event plan.
• Manage Accommodation: With our AI Assistant tool, you can easily manage all the hotel rooms, assign rooms and other complex tasks.
• Real-Time Summaries: Get real-time summaries of guest details, logistics, and event status — ensuring you stay on top of everything without the hassle.
• Save Time & Reduce Errors: Our AI Assistant will help you save time and make your guest management process hassle-free & error-free.

Guest List Management

Keep everything organized in one place.

• Import guests in bulk via Excel, PDF or add them manually.
• Create custom tags (family, friends, VIP, staff).
• Assign +1s, children, and designations easily.
• Track RSVP status in real-time.

WhatsApp Communication

Your most powerful guest communication tool.

• Send personalized messages via WhatsApp in bulk.
• Share stay details, travel updates, reminders, and RSVP forms.
• Send curated welcome messages and itinerary PDFs.
• 100% GDPR-compliant with opt-in tracking.

Stay & Room Assignment

Say goodbye to chaotic hotel spreadsheets.

• Assign hotels and rooms for each guest or group.
• Manage check-in/check-out dates.
• Allocate special requests (e.g., baby cots, connecting rooms).
• Filter views by hotel, date, or guest type.

Travel & Logistics Tracking

Make sure everyone arrives on time, stress-free.

• Track guest arrival and departure details.
• Add flight/train information, transfers, and pickup points.
• View travel manifests by day, city, or guest.

Gifting & Hamper Management

Plan thoughtful gestures with precision.

• Assign welcome hampers, favours, or gifts to individual guests or groups.
• Track gift types, quantities and special notes.
• Tag gifts by category (e.g., VIP, kids, room drop, in-person handover).
• Generate reports to coordinate with hospitality teams.

No more confusion, duplication, or missed deliveries — every guest receives exactly what’s intended, beautifully organized.

Dashboard & Reports

Your live command center.

• Monitor RSVP stats, rooming status, and travel summaries.
• See last-minute changes in real-time.
• Export customizable reports anytime.

Multiple Users & Roles

Work better together with your team.

• Add team members, hoteliers, or family reps.
• Set custom permissions for view/edit access.
• Track updates by user for accountability.

Secure, Private & Reliable

We take data seriously.

• Fully encrypted data storage.
• Role-based access control.
• Hosted securely in compliance with GDPR and UAE laws.
• WhatsApp & Microsoft Azure compliance.

Built for Planners, Families & Wedding Hosts

Whether you're managing a 100-person destination wedding or a 1000-guest multi-day celebration, WedTech Pro helps you deliver a seamless hospitality experience from start to finish.

Ready to Simplify Event Guest Management?

Book a demo or start planning with WedTech Pro today.